With annual holiday parties, winter solstice events, and end of season gatherings around the corner, there is indeed much to be thankful for and much cheer to go around. But as we celebrate, keep a few safety and security tips in mind to ensure your events remain joyful.
Conduct a risk and safety assessment of your event and event space. Look down for tripping hazards and slippery surfaces, look up for potentially falling objects and properly lighted exit signs. Look around: Is there sufficient light to navigate the space? Are exits obstructed? During a site visit, ask the venue manager to point out fire extinguishers and alarms, first aid stations, and emergency exits. Add these important details to your site plan.
Develop an emergency plan. Talk to your venue manager about their evacuation and emergency procedures. Keep a list of attendees, staff, and vendors so that, following an evacuation, you can account for everyone. In the event of a medical emergency, you’ll need a list of contact information for nearby hospitals and first responders. From the angry protester to the Capitol Hill lockdown, understand your internal notification and communication procedures during an emergency, and make sure everyone—from the intern to the CEO—knows what to do if an emergency occurs.
Create an incident form and plan. While being prepared for the worst is a must, you are more likely to encounter an inebriated guest who’s dipped into the eggnog one too many times. In these situations of common illness, injury, or property damage you should have a way of recording what happened, who was involved, who witnessed it, and what step were taken to assist. A good practice is to have a basic first aid kit handy and an UBER account to take those guests home safely.
With that, we wish you a joyful and safe holiday event season!